Administrative Assistant II - Planning Department

Summary:

This position is responsible for a variety of general office work and professional level duties providing office support services to the Planning offices.

Essential Duties and Responsibilities:

• Receives all incoming calls to the department and directs calls to the proper person or takes messages as appropriate; distributes messages and mail.
• Makes travel arrangements for the department and completes travel expense reports prior to forwarding them to the finance department.
• Coordinates meeting locations and room reservations and assures that it is prepared appropriately for meetings. 
• Arranges and confirms meeting and appointment schedules for the department.
• Screens department related citizen complaints and problems and addresses these issues whenever possible.
• Performs secretarial and related work in a confidential capacity, including receiving and screening telephone calls, e‑mail, correspondence, and visitors for the department.
• Orders office equipment and supplies.
• Processes accounts payable and receivable.
• Receives and classifies receipts for the department. 
• Assists in the processing of various department forms, contracts and/or permits.
• Performs copying, faxing, distributing to departments, agencies and websites and filing of department documents.
• Operates standard office equipment including personal computer, scanner, copier, fax, and ten-key calculator.
• Prepares and attends Planning Commission meetings as Clerk, which includes legal notices, agenda packets, and minutes.
• Prepares deposits for the Department.
• Reviews intake of applications for the Department.
• Assign addresses.
• Records documents electronically.
• Renders LDRs and Comp Plan Amendments to the State.
• Performs other related duties as assigned.

Supervisory Responsibilities:

Not applicable.

Qualification Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

A high school diploma or general education degree (GED) and three year experience in an office setting or an equivalent combination of education and related experience.  Work experience must include documented word processing skills, organizational skills, and excellent written, verbal and computer communication skills.