Human Resources Assistant
Job Title: Human Resources Assistant
Category: Full Time, Non-Exempt
Closing Date: 7/25/2025
Salary: $54,080-81,120, Negotiable based on experience and knowledge.
Summary: Human Resources experience required. The Human Resources Assistant will perform administrative tasks and services to support effective and efficient operation of the City’s Human Resource Department. This position is responsible for a variety of professional level duties assisting the Human Resources Department, under the direction and supervision of the HR director.
Essential Duties and Responsibilities:
- Maintains accurate and up-to-date human resource files, records, and documentation
- Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
- Maintains the integrity and confidentiality of human resource files and records.
- Will aid with various HR functions including but not limited to payroll processing, benefits administration, i.e. employee enrollments, insurance invoice reconciliation.
- Conducts or assists with new hire processing, i.e.: posting job vacancies, screening applications, scheduling interviews, assisting new hires with required paperwork.
- Assists with planning and execution of special events such as benefits enrollment, employee recognition.
- May assist Risk Management with various duties as assigned.
- Performs other duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
- Excellent organizational skills and attention to detail.
- Proficient with Microsoft Office Suite or related software.
- Proficient with or the ability to quickly learn payroll management, (ADP) and similar computer applications.
- Serves as liaison between the Human Resources and city departments on external and internal personnel matters. Provides departments with various personnel information about the City and state and federal regulations.
- Assists Finance Department as needed.
- Research personnel policy issues and implement personnel policies adopted by the City Manager. Ensures adherence to labor laws and regulations.
- Maintains the City's personnel files; research information as requested by appropriate authorities; observes city policies on maintaining and retention of active and inactive personnel files.
- Remains available to employees for personnel questions, information, and problems. Performs other related duties as assigned.
Qualification Requirements:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience:
High school diploma or GED. Five years of progressively responsible office administration duties. Previous HR experience required. Work experience must include documented word processing skills, organizational skills, and excellent written and verbal communication skills. Possession of or the ability to obtain a valid Florida driver's license. Work experience must include documented word processing skills, organizational skills, and excellent written and verbal communication skills.
Public Relations:
Public relations will be an integral part of each employee's job. Employees will be courteous, helpful and conduct themselves in a manner which is appropriate for an employee in public service.
Language Skills:
Ability to read and write English and to comprehend complex instructions, general correspondence, and memoranda. Ability to compose general correspondence, reports, and business letters. Ability to effectively communicate with other employees, managers, and the public.
Special Requirements: Successful applicants must undergo a drug test, driver’s license and background check. E.O.E, Drug Free Workplace. Veterans preference given. Miscellaneous: Email resume, application, three letters of professional recommendation and proof of education to HR@ci.marathon.fl.us or fax to 305-289-4143.