Risk Manager/HR Coordinator

Job Title: Risk Manager/HR Coordinator

Category: Full Time, Exempt

Base Salary:  Dependent on qualifications.

Summary:

This position is responsible for a variety of specialized professional level duties providing support services to the City by coordinating insurance policies, and assists in the management of the City of Marathon’s exposure to risk through investigation, research, and involvement in City projects, departments, personnel, and infrastructure. Under the direction and supervision of the HR Director, supports human resource processes for the City, to include timely processing of bi-weekly payroll. This person will verify employee’s vacation/sick accruals prior to payroll transmittal, review audit reports and employee hours prior to payroll transmission making necessary adjustments, complete payroll reconciliations prior to check distribution and investigate and resolve payroll processing errors and all other duties as assigned. Benefits coordination involves enrolling eligible employees in a timely manner. Payroll will be processed through ADP.

Essential Duties and Responsibilities:

Below is a non-exhaustive list of the essential functions of this position.  The primary duties of this position require the consistent use of independent judgment, timeliness, and discretion on matters of significance.

• Responsible for coordinating the implementation of ADA requirements and for investigating complaints of alleged noncompliance.
• Prepares Letters of Coordination and provides Certificates of Insurance as requested.
• Works with the City’s insurance brokers and adjusters to provide for the operation and enforcement of the City’s risk management and loss control programs.
• Evaluates and procures Liability, Property, Auto, Workers Comp, Wind, Flood and other insurance coverage deemed appropriate to protect the City’s assets and finances.
• Secures necessary ownership documentation, Elevation Certificates, required to obtain insurance on City properties.
• Inspects City properties quarterly for compliance with proper maintenance and condition and recommends corrective action to department managers.
• Files claims and maintains files for recovery from responsible parties or insurance companies. 
• Files claims with City’s insurance providers for Wind, Flood, Auto, Liability and Property Damage. Maintains and updates files.
• Inspects damage scene and property to obtain necessary claim information for City’s Insurance Company. May require work after hours, evenings and/or weekends.
• Generates bid processes for insurance renewals.
• Updates and maintains City’s Property, Auto, and Boat schedules.
• Works with Finance department on establishing City’s insurance budget.
• Handles all City’s insurance policy renewals, submitting check requests for each policy.
• Receives phone calls and answers insurance related questions.
• Requests and obtains FHP and MCSO reports for appropriate losses and damage to City property.
• Reviews and discusses loss ratios with appropriate insurance company personnel.
• Works with City attorney regarding liability questions and determination as well as, City’s position and policy.
• Drafts agenda statements and resolutions for City Council meetings as needed.
• Composes letters of inquiry and involvement to individuals and or insurance companies.
• Attends City Council meetings when required.
• Reviews and updates contract insurance requirements.
• Assigns and manages Risk Management/HR training for employees.
• Provides individual auto insurance cards for all City vehicles.
• Provides departments with various personnel information regarding the City’s policies and procedures and state and federal regulations.
• Assists with various personnel functions as directed by the HR Director: Advertises positions, researches pay ranges as needed, completes various salary and benefits surveys, completes reports as required by state and federal regulations, ensures that employee information posting requirements are met, provides employment verification and past employee references, interviews prospective employees, maintains and provides new employees with employee handbook and information, maintains the personnel code as necessary to conform to state and federal regulations. 
• Reconciles and submits contributions to several employee retirement and pension plans.
• Assists Finance Department as needed.
• Research personnel policy issues, and implement personnel policies adopted by the City Manager.
• Maintains the City's personnel files; research information as requested by appropriate authorities; observes city policies on maintaining and retention of active and inactive personnel files.
• Remains available to employees for personnel questions, information, and problems.
• Performs other related duties as assigned.

Education and/or Experience:

• Risk Management for Public Entities Certification preferred.
• 4 years of progressively responsible office administration duties. 
• Work experience must include documented word processing skills, organizational skills, and excellent written and verbal communication skills.

Administrative Skills and/or Knowledge:

Knowledge of principles and practices of municipal government administration; knowledge of effective administrative techniques; knowledge, and ability to establish and maintain effective working relationships with elected officials, employees, department heads, City Manager, and representatives of other governmental units.  Proficient level computer skills.

 Miscellaneous:                                                                                                                                                                                                                                                                                 

Possession of a valid State of Florida driver's license. 

Successful applicants must undergo a drug test, driver’s license, and criminal history check. The City of Marathon is an Equal Opportunity Employer (E.O.E) and a Drug Free Workplace. Veteran’s preference given.

Email application, resume, proof of education, and/or other pertinent documents, and three letters of recommendation to HR@ci.marathon.fl.us or fax to 305-289-4143. Applications may also be mailed or dropped off at City of Marathon, 9805 Overseas Highway, Marathon, FL 33050.